Decide the first stop after Esenboğa
State whether the first destination is a hotel or an appointment. A hotel stop to unload luggage belongs in the programme. For delegates arriving on different flights, compare a shared pickup with separate transfers. Discussing waiting and additional journeys alongside the arrival list makes the quotation easier to assess.
Turn the meeting agenda into a transport schedule
| Stage | Information to provide |
|---|---|
| First pickup | Time, address, passenger group and pickup contact |
| Appointment | Address, entrance and vehicle waiting requirement |
| Split movement | Which guests travel to which destination |
| Final drop-off | Hotel or airport and end of service |
Consider the delegation vehicle alongside an executive sedan
An executive sedan may be requested for the principal guest and a Vito or Sprinter for the accompanying team. This does not mean both vehicles will follow the same programme: define times, stops and passengers separately. If armored transport is needed, identify the relevant vehicle or group. VIP equipment should not be taken as evidence of armor protection.
Coordinate changes through one contact
An assistant or delegation coordinator can relay timing and destination changes to the chauffeur. Agree on communication language, name-board preferences and who may receive the itinerary. Vehicle hire does not automatically provide access to an institution or reserved parking; confirm entrance and waiting arrangements with the host’s contact.
Your final checklist
- Prepare times and stops for each vehicle.
- Designate one programme coordinator.
- Request waiting and overtime conditions in writing.
- Confirm the assigned vehicle suits passengers and luggage.
This guide helps you prepare an enquiry; actual vehicle availability and booking terms are agreed in the written offer.
Open the complete booking checklist ↗
